Outlook+Management

Microsoft Outlook is the provider FC uses for email and other time management tools. School techs are responsible for setting up all staff on email and for training. Outlook is more than email! Here are some tips you may find useful.


 * Email:** Email mailboxes fill up very quickly and you will not be able to send or receive messages. A good way to help avoid this is to make personal folders and organize emails you want to save. This will help you keep up with informative emails and not fill up your inbox.

To make a new folder:
 * while your outook mail is open, do a right click on the word Inbox in the left menu column.
 * Choose New Folder.
 * Right click and name that folder for items you will save in it.
 * Repeat that as often as necessary for any emails you want to keep.
 * These personal folders appear ONLY on the computer where they were created.

Empty your SENT folder regularly. Empty your DELETE folder regularly. Talk to your tech about how to manage your mailbox efficiently.


 * Outlook Calendar:** A great tool! You may want to get in the habit of adding dates and appointments to it as you read your email.
 * Open Outlook.
 * On the bottom left menu, choose Calendar.
 * Choose the date and time you want, double click and add your appointment.
 * If you have the calendar configured to alert you, you will get a little pop-up reminding of your appointment.
 * You will get continued reminders until you dismiss the calendar entry.
 * It is a very helpful organizational tool!

You can have a calendar that is available for viewing by a large group (your faculty) and they can also add entries if you set it up that way. Several media specialists keep their media center calendar on Outlook in Public Folders for their staff. Your tech can help you set it up. You may want to ask about pros and cons of this method.
 * Making a Public Calendar in Outlook:**

There are very good tutorials for all Microsoft products on Microsoft.com.and on the Fulton Schools Instructional Technology website, or ask your tech.

In Outlook, on the menu on the left of your screen is Public Folders. If you open that folder, you will see many, many folders that contain an assortment of information from various departments in the county. Unfortunately, there is not an index as to what info is in what folder, but feel free to click around. It can be very interesting. You must be on the FC network to see these folders.
 * FC Public Folders:**

Go to www.fultonschools.org. Under Staff, choose webmail. You must put in your username and password, and then you can access your school mail from any comupter with Internet capability.
 * Webmail:**