Cataloging+and+Processing

**CATALOGING OF RESOURCES**
 * General Guidelines**

Whenever possible, resources that are purchased for a media center should be **pre-processed by the resource vendor, i.e., Follett.** This will usually include the receipt of the MARC records, spine labels, and bar codes. The minimal cost of vendor processing of resources will save valuable time as well as ensure professional catalog records. Resources that are purchased **without processing** will need to be cataloged individually.


 * Individually Cataloging Books**

First search all FC schools for the item. If the item is found and the record suits your need, then **add a copy to that record. DO NOT add new titles if the title records already exist in Destiny.** When adding new titles to your media center collections always use Alliance Plus records first. **//Alliance Plus is the database of complete MARC records provided by Follett Destiny.//** The next option is to use the Z-sources available through Destiny.


 * It should be stressed that cataloging is a professional job that should be closely supervised by the media specialist. Also, Destiny is a Union Catalog and web based. So it can be viewed 'by the world' and is a working database for other media professionals. Following established protocol is a professional expectation.**

Each media center should establish guidelines for the receipt and processing of resources. This will depend upon the size of the collection as well as the number of staff at each media center. 1. Unpack and verify all items have been received per school's order List. Check authors and publishers carefully. Next, compare to the Packing List. If any discrepancies are found, contact the vendor. 2. Next: 3. Download records as necessary from email or vendor website
 * Processing Books**
 * affix bar codes and spine labels
 * stamp resources with school name / media center. Idea: consider adding an address to your stamp so lost books may be mailed back to the school
 * If applicable, insert security tape inside books and periodicals; never insert book security tape onto DVDs or VHS tapes (AV software has different security measures)
 * you may wish to cover some resources with VistaFoil or similar self-adhesive to increase durability and wear
 * some MS write cost of resource and material number inside the item
 * you may wish to add book pocket or "Date Due" slip
 * you may wish to attach a specialty label designating a specific section (i.e., Careers, Mystery, Historical Fiction)

Please see the guidelines that have been established on the Media Services webisite under Helpful Resources. It is Destiny - Cataloging Periodicals. Check in new epuipment from the packing slip and contact the vendor if there are discrepancies.
 * Processing Periodicals (Journals, Magazines, Newspapers)**
 * Processing Equipment**

All audio visual equipment (a few examples are overhead projector, cassette player, cd player, DVD player, television, LCD projector, document camera, etc. )should be processed into Destiny. Equipment that is valued at or higher than the amount on the PCD Departmental Procedures form will need FC decals. Refer to Public Folders, Property Control, PCD Departmental Procedures for procdures for items and value. Otherwise, each media center should affix a bar code with the school's name on the bar code.

Please follow established guidelines on the Media Services Website under Helpful Resources. It is Destiny - Merging Equipment Records.
 * Cataloging Equipment:**