Travel+Reimbursement+Policy


 * Effective immediately, September 25, 2011**, we will revert to using paper Form #45 (Fulton County School System Duty Leave and/or Travel Request). **If you submitted an in-system leave request and have yet to receive final approval, please resubmit your request using Form #45. Copies of Form #45 can be ordered through the print shop.** The process for completing duty leave/travel requests is as follows:

__In-System Travel__ (leave not requiring an overnight stay)
 * **Use Form #45**
 * Complete Section 1 – __Employee__
 * Complete Section 2 – __Meeting__
 * Provide signature and date in the __Approvals__ section
 * Forward request to Principal for signature
 * After approval, obtain a Substitute’s Name/Job Number through CASE, if applicable
 * Forward request to Funding Account Administrator (i.e. Career Tech, ESOL, Curriculum, etc.)
 * Funding Account Administrator will forward approved request to bookkeeper


 * PLEASE NOTE: THE PROCESS FOR THE FOLLOWING HAS NOT CHANGED****

__Out-of-System Travel__ (leave requiring an overnight stay within the state)
 * **Online submission via Employee Portal**
 * Requires a 10 day submission prior to the date of departure.
 * Complete all __required__ sections
 * In the ‘Account to Charge’ section, **include account number or indicate Funding Account Administrator** (i.e. Career Tech, ESOL, Curriculum, etc.)
 * Request will be routed as appropriate
 * After returning from the approved travel, complete a __Travel Summary__ located in the Employee Portal - Duty Leave/Travel Request / Travel Summary
 * Travel Summary __and__ approved travel request __must__ be submitted to Deputy Superintendent for Instruction for expense reimbursement

__Out-of-State Travel__ (leave requiring an overnight stay out of the state)
 * **Online submission via Employee Portal**
 * Requires a 60 day submission prior to the date of departure
 * Complete all __required__ sections
 * In the ‘Account to Charge’ section**, include account number or indicate Funding Account Administrator** (i.e. Career Tech, ESOL, Curriculum, etc.)
 * Request will be routed as appropriate
 * After returning from the approved travel, complete a __Travel Summary__ located in the Employee Portal - Duty Leave/Travel Request - Travel Summary
 * Travel Summary __and__ approved travel request __must__ be submitted to Deputy Superintendent for Instruction for expense reimbursement

We apologize for any inconvenience this change may cause. If you have any questions, please let me know.

Best wishes, Mike Davis